Small Business Invoicing: 5 Tips to Save Time With Your Invoicing

Small Business Invoicing: 5 Tips to Save Time With Your Invoicing

What is the value of your outstanding invoices? For US small businesses, the average owed is $84,000. This adds up to about $825 billion in unpaid invoices for American small businesses.

This is a staggering amount of money to leave on the table for a small business. If you have too many outstanding invoices, the problem may not be with your clients. It could be with your small business invoicing.

Try implementing these five tips to improve and save time with your business invoicing.

1. Automate

The easiest method for speeding up the invoicing process is to stop manually doing everything. Start using software to automate the invoicing process. Look for an invoice management system that can handle the entire process from start to finish.

An invoice generator with business invoice templates will streamline the invoice creation process. This could include an in-progress or project completion invoice. You can also schedule reoccurring invoices to automatically go out on a particular date for clients with whom you have an ongoing relationship.

Some systems can also send out invoice reminders for unpaid invoices and accept payments. Having reminders go out automatically reduces the manual oversight required while also increasing monthly cash flow and reducing outstanding invoices.

2. Enlist Help

As the business owner, it’s tempting to think you should handle all of the invoicing. However, as your business grows, this becomes impossible. Invest in invoicing software or hire someone with invoicing experience.

This streamlines the process because it takes the task off of your plate. Different industries employ different invoicing software (check out this website to see an example used in healthcare). It also becomes optimized when you empower your employee to utilize their knowledge of writing invoices to improve your systems.

3. Don’t Wait

Prepare a business invoice as soon as you complete a job. Don’t wait to send the invoice because this only delays the entire process. The sooner you send the invoice, the sooner your client will make payment.

Do not make customers wait for bill payments. Just as physical stores have Money Counters and drawers to facilitate payment fast, online invoices should be streamlined for a better customer experience. Integrate your invoicing software with the rest of your business systems. This ensures you know as soon as possible when you can invoice.

4. Go Electronic

The most common business invoicing advice is to make paying your invoice as easy as possible. The easier it is, the sooner and more likely your client will pay it. Email is the fastest delivery method.

Many invoice management systems will include a “pay now” button in the email. Once clicked, the payee can enter their credit card or bank account information. Thus, the client pays the invoice right away, and there’s no risk of the invoice getting lost before they have a chance to pay it. If you did decide upon this model for invoicing then you may also want to consider having a suitable online payment process to match. As a small business, this could be something you struggle with, so you could possibly research services such as ones provided on websites similar to, or you could speak to a business advisor to get some advice tailored to your company if you preferred.

5. Use Templates

Using templates can streamline the invoicing process by having ready-made forms that you simply fill out. All of your templates should have your business information and branding already included.

Then you can make templates for each client. If you have common products or services, you can have them programmed with their prices. Then it’s a simple matter of saving a new invoice and inserting preprogrammed information.

Improve Your Small Business Invoicing

By implementing these five tips, you can improve your small business invoicing. Focus on finding a management system that can automate the process with templates and scheduling. Then enlist help with skilled employees to take the load off.

Check out our other articles for more helpful business advice when managing your finances.

David Robertson